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Executive Assistant

Business Unit Carrier Job ID 01343732 Date posted 08/13/2019 City Charlotte State North Carolina Country United States

Date Posted:

2019-08-12-07:00

Country:

United States of America

Location:

CAN05: CCS-Charlotte, NC 5900 Northwoods Business Pkwy, Charlotte, NC, 28269 USA

In 1902, Willis Carrier solved one of mankind’s most elusive challenges by controlling the indoor environment through modern air conditioning. His invention enabled countless industries, promoting global productivity, health and personal comfort.

Today, Carrier innovations are found across the globe and in virtually every facet of daily life. We create comfortable and productive environments, regardless of the climate. We safeguard the global food supply by preserving the quality and freshness of food and beverages. We ensure health and well-being by enabling the proper transport and delivery of vital medical supplies under exacting conditions. We provide solutions, services and education to lead the green building movement.  These are just a handful of the ways Carrier works to make the world a better place to live, work and play.

Each day, the team at Carrier is working to meet some of the most unique and exciting global challenges in heating, air conditioning, refrigeration, building automation, fire and security systems.  In order to continue to maintain our role as a global leader, we are always seeking talented, ambitious individuals around the world to join us.

ABOUT THE ROLE

We’re looking for a self-starter with strong organizational skills and professional polish to join our team.  This role will primarily support the President, Commercial HVAC Global Equipment and other executives across the team. The ideal candidate possesses strong decision making and problem solving skills, while being able to successfully manage and execute a wide range of administrative tasks. If you have a proven track record of being able to effectively communicate and work collaboratively across all levels in a global organization, appropriately safeguard confidential information using discretion and can prioritize effectively across multitude assignments this role is a perfect fit for you.

We want to speak with you if you’re comfortable in a high-performing, fast-paced environment and can adapt quickly to produce quality work with unquestionable integrity!

RESPONSIBILITIES

Perform a variety of advanced administrative duties, prioritize and manage multiple tasks, often with short lead-time

Proactively manage executive calendars while balancing needs across various stakeholders and coordinating meetings to optimize time, allowing leaders to work efficiently, making adjustments based on changing priorities

Schedule complex international travel arrangements, including coordinating with travel agencies, other Carrier locations, and customers globally; provide detailed itineraries, ensure work/travel visa compliance and manage short notice changes which will occur when the leader is traveling

Prepare and electronically submit accurate expense reports, aligned with company policy and reconcile corporate credit card charges

Manage meetings with internal staff and outside vendors, including coordination of conference rooms, needed equipment, refreshments, greeting invitees and obtaining security clearance

Plan off-site meetings at global locations in a comprehensive fashion, when needed

Analyze complex information requests, determine appropriate approach to gather and summarize data

Consolidate reports and materials for meetings and customer visits

Research, draft and prepare memos, reports and presentations

Process payments to external vendors including setup and monitoring

Screen visitors, mail, and telephone calls, handling and/or redirecting as needed

Carry out special assignments that can be complex in nature, require problem solving, and working with others, while maintaining confidentiality

EXPERIENCE/QUALIFICATIONS:

AA/AS degree or other 2 year post high school training

Minimum of 8 years relevant experience

Professional demeanor/presence, able to maintain confidentiality

Capacity to work with urgent deadlines, changing priorities and manage multiple high-priority assignments simultaneously

Positive experience working in teams, ability to build rapport and influence outcomes

Self-motivated with ability to exercise initiative and work independently

Attention to detail, while maintaining a sense of urgency and customer mindset

Outstanding written and verbal communication skills

Proficiency in Microsoft Word, PowerPoint, Excel and Outlook

Familiarity working across global locations and time zones preferred

EEO/AAP Statement

We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, a

United Technologies Corporation is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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